General Exam Accommodation Procedure
Below are the four actions you, the instructor, and the student must complete for the student to utilize their exam accommodation(s) within your course(s):
Step 1. The student is required to schedule a meeting with you to discuss the logistics for their exam accommodation(s) in the course.
Step 2. You and the student will determine the date, time, and location for where the student will be taking their quiz(zes)/exam(s) for the entire semester. *Students approved for Reader and/or Scribe will always take their exams within Exam Services in ITTC 007.
If the student is approved for extended time on examinations and it is an online course, please contact Continuing Education at (319) 273-7740 or (800) 648-3864 Relay 711 or firstname.lastname@example.org for assistance in adjusting the timing of tests and quizzes to reflect this accommodation. Student Accessibility Services (SAS) requests that students do not take tests or quizzes without their approved accommodation(s) in place.
If the student is approved for distraction-reduced examinations, you, the instructor, should first determine if a testing space is available within your department. In selecting a testing space, you should note the level of distraction, lighting, desk, chair, and access to applicable testing needs. Examples include empty office, conference room, or designated testing area. If a space is not available, instructors can reserve a testing space for the student in Exam Services. It is the instructor's responsibility to complete the Exam Accommodation Request Form and submit it to Exam Services at least one week in advance of the quiz/exam to ensure a testing space is available.
Step 3. If the quiz/exam will be proctored by Exam Services, you, the instructor, will need to complete and submit the Exam Accommodation Request Form to Exam Services for the student. Instructors should email the Exam Accommodation Request Form to email@example.com. You also may have the student hand carry the form to Exam Services.
Step 4. The student should reach out to Exam Services as soon it has been agreed upon that they will be taking the quiz/exam within Exam Services. This will allow Exam Services staff to hold a testing space for them while Exam Services waits for you, the instructor, to provide them with the Exam Accommodation Request Form.
If you have questions on reserving a testing space for and the proctoring of a quiz or exam for a student, please contact Exam Services at (319) 273-3926 Relay 711, firstname.lastname@example.org, or ITTC 007.
If you have questions or concerns regarding the implementation of a student's accommodations within your course, please contact SAS at (319) 273-2677 Relay 711, email@example.com, or ITTC 007.
Reader/Scribe Accommodation Procedure
In addition to the above process, below are the steps the student, SAS, and Exam Services will complete to ensure the student has access to a reader or scribe during a scheduled quiz/exam if they are approved for those accommodations:
Step 5. Upon scheduling the quiz/exam with Exam Services, the student will need to inform Exam Services staff that they want to utilize a reader or scribe. The student will need to officially schedule the time for their quiz or exam at least one week in advance for SAS to guarantee that they will have a reader and/or scribe.
Step 6. Exam Services will notify SAS of the need for an available Student Assistant during the scheduled time.
Step 7. Based on student staff availability, SAS will assign a Student Assistant for the quiz/exam. If a Student Assistant or Graduate Assistant is not available during the student's scheduled quiz/exam, SAS will notify Exam Services. Exam Services will work directly with the student to reschedule the quiz/exam for another time.
To best ensure the student receives the preferred testing time for a course if they will be utilizing a reader or scribe, students should notify Exam Services as soon as possible to reserve a testing space.