Student Accessibility Services

Documentation Guidance

All students who connect with Student Accessibility Services (SAS) must provide documentation of their condition/diagnosis.

Accommodations for students are determined by SAS staff on a case-by-case basis after reviewing both the student's request and supporting documentation.

Types of supportive documentation may include, but are not limited to:

  • Letter from a Current Counselor, Physician, or Psychologist
  • Past Accommodation History
  • Personal Narrative
  • Psychoeducational or Neuropsychological Evaluation
  • Recent Individualized Education Plan (IEP) or 504 Plan
  • Relevant Medical Records
  • Summary of Performance or Support for Accommodation Request Form (SAR Form) - Iowa Residents

In order to expedite the accommodation process and to provide SAS with a holistic understanding of your accessibility needs, we recommend that you upload any supporting documentation with your Accessibility Accommodation Request.

What types of documentation do I need?

SAS will review and consider all pieces of information submitted. SAS takes into consideration the student’s personal narrative of their experience of barriers, past accommodation history, and supporting documentation related to their condition when making accommodation determinations. Documentation assists SAS in understanding how the condition impacts the student in a postsecondary education setting and the current impact of the condition as it relates to the accommodations requested. Reviewing documentation is a collaborative process and is handled on a case-by-case basis. There is no one-to-one correspondence of disability to accommodation.

Recommendations for Supporting Documentation:

  • Provides information on a current diagnosis or otherwise verifies the nature of a disability
  • Discusses the functional limitation(s) due to the condition/diagnosis
  • Describes the effect of the condition/diagnosis on the individual's ability to access the educational environment (e.g., academic course, housing, dining)
  • Explains whether the condition/diagnosis is permanent or temporary
  • Provided by a qualified medical provider and includes:
    • Letterhead
    • Date
    • Contact Information
    • License Number
    • Signature or Electronic Signature

For housing and/or dining accommodation requests, students can have their medical providers complete the Evaluator Form for Dining and Residence Hall Accommodations.

Approved Accessibility Accommodation Requests demonstrate:

  • You are an individual with a disability as defined under the Americans with Disabilities Act Amendment Act of 2008 (ADAAA), the Fair Housing Act (FHA), and Section 504 of the Rehabilitation Act of 1973.
  • A clear relationship between your requested accommodation and your supporting information. 
  • The condition and its impact are readily apparent by the information provided.
  • Your request is required to obtain equal access to programs and services at the University of Northern Iowa.

What is the timeline for receiving a response to my Accessibility Accommodation Request?

The eligibility determination process is not a same day process. Once the Accessibility Accommodation Request is received, it will be reviewed in order of receipt; therefore, it is recommended that the request be submitted well in advance of any accommodation-related needs. Students will be notified immediately upon request submission. Typically, a request is processed within 2-10 business days of receipt. Once an Accessibility Accommodation Request is processed, SAS will follow up with the student via email with information on their next steps.